Workday Integration
Turn Workday into a real-time identity trigger with secure, scalable automation powered by OpenIAM.
Eliminate Silos Between HR and IT
Workday is one of the most trusted Human Capital Management (HCM) platforms in the world, used by enterprises to manage the hire-to-retire lifecycle of employees and contractors. But while it's powerful for managing people, it wasn't built to manage digital identities across your IT ecosystem.
That’s where the OpenIAM Workday integration makes all the difference. By connecting Workday with OpenIAM’s Identity Governance platform, organizations can automate user provisioning, simplify access management, and improve compliance, without scripting or manual handoffs.
Why Workday Alone Isn’t Enough
Workday stores critical identity data, like job roles, departments, and employment status, but using it in isolation creates roadblocks:
- No built-in identity provisioning or account creation
- Manual handoffs between HR and IT teams
- Delays in onboarding and deprovisioning
- Attribute gaps (e.g., email and username) require external generation
- Complex, SOAP-based APIs slow down integration
- Security risks from lagging access revocation
For organizations that rely on Workday as their authoritative source of HR data, these gaps become operational bottlenecks and compliance liabilities.
A Smarter Way: IAM System Integration with Workday
With OpenIAM, you can seamlessly bridge the gap between your Workday HCM and IT infrastructure. Our out-of-the-box integration with Workday leverages secure APIs, robust policy controls, and end-to-end automation to synchronize identity data across systems with speed and confidence.
Integration Highlights:
- Reports-as-a-Service (RaaS) Based Integration
Pull exactly the data you need from Workday using optimized JSON or XML-based web service reports.
- Flexible Synchronization Options
Schedule syncs as frequently as needed, hourly, multiple times per day, or custom intervals.
- Write-Back Support
Automatically populate generated attributes like email or username back into Workday using SOAP APIs.
- Granular Attribute Mapping
Map and transform Workday fields (e.g., title, manager, cost center) to IT-friendly formats.
Automate the Joiner-Mover-Leaver Lifecycle
The OpenIAM Workday integration enables event-driven identity lifecycle management, reducing manual effort and response time across your organization.
Joiners
- Provision user accounts across Active Directory, email, SaaS, and business apps based on job role or department.
- Trigger onboarding workflows, approvals, and ITSM tasks like equipment provisioning.
- Write back corporate email and login credentials to Workday for consistency.
Movers
- Detect promotions, transfers, or role changes in Workday and adjust access rights automatically.
- Apply new entitlements based on updated attributes or job codes.
- Remove access that’s no longer relevant to prevent over-permissioning.
Leavers
- Terminate access in real time when an employee’s status changes to terminated in Workday.
- Reclaim licenses, notify stakeholders, and maintain a complete audit trail.
- Minimize the risk of orphaned accounts or compliance violations.
Business Impact: Why OpenIAM + Workday Just Works
|
Capability |
Business Impact |
|
Automated provisioning |
Reduce onboarding delays and manual IT tasks |
|
Timely deprovisioning |
Strengthen security and reduce insider threat risk |
|
Attribute write-back to Workday |
Keep HR and IT records synchronized and accurate |
|
Role-based access control |
Ensure least-privilege access as users move across departments |
|
Integration scalability |
Support large enterprises with distributed teams and systems |
|
Audit-ready reporting |
Simplify SOX, GDPR, and HIPAA compliance with traceable workflows |
Whether you're hiring hundreds of employees globally or managing complex role changes, OpenIAM ensures your IAM system integration with Workday is not only seamless but impactful.
Who Benefits from the Integration?
HRIT & PeopleOps Teams
No more spreadsheets or manual syncs. Automatically reflect HR events in IT systems and reduce administrative back-and-forth.
IAM Architects & Admins
Define flexible provisioning rules, automate access management, and streamline onboarding logic without building custom code.
Security & Compliance Officers
Ensure deprovisioning happens fast, access policies are enforced, and every identity action is logged for auditing.
IT Operations
Spend less time creating, updating, or cleaning up user accounts, and more time focusing on strategic improvements.
Business Managers & End-Users
Deliver a Day One-ready experience to new hires and keep your workforce agile and productive as roles evolve.
Why Choose OpenIAM?
- Pre-built, configurable Workday connector
- No need for custom scripts or middleware
- Native support for multi-domain and hybrid environments
- Audit trails, approval workflows, and access certifications
- Rapid time-to-value with a scalable, modern platform
OpenIAM transforms your integration with Workday into a strategic advantage, where HR drives change, and IT executes with speed, precision, and governance.
Ready to Modernize Your Identity Lifecycle?
Let Workday handle the people and let OpenIAM handle the access.
Let’s Connect
Managing identity can be complex. Let OpenIAM simplify how you manage all of your identities from a converged modern platform hosted on-premises or in the cloud.
For 15 years, OpenIAM has been helping mid to large enterprises globally improve security and end user satisfaction while lowering operational costs.